How to delete duplicate contacts in outlook 2016

How to delete duplicate contacts in outlook 2016 update#

Create a new Contacts folder and make sure to create it in the pst-file or Exchange mailbox.

Switch to the Folder tab and click: New Folder.

Switch to the Contacts Navigation (CTRL+3).

If you do not have a pst-file or Exchange account connected to Outlook yet, create a pst-file via:ДЇile-> Account Settings-> Account Settings-> tab: Data Files-> button: AddвЂ¦.

Instead, go to the People hub on the website and use the вЂњImport from fileвЂќ link instead and select to import from: Microsoft Outlook (using CSV).ДЄs an alternative, you can also create a Contacts folder in a pst-file or Exchange mailbox in Outlook for the Import procedure and then move them back to your Contacts folder of your account. If you are using an account configured as an Exchange ActiveSync account (EAS) in Outlook 2013 or Outlook 2016, then you canвЂ™t import your contacts directly to the вЂ™s Contacts folder in Outlook. Special notice: EAS account in Outlook 2013 and Outlook 2016 Note: Rather use a Duplicate Remover add-in after all? There are many to choose from. When updating an email address of a duplicate contact, the former address will be pushed to the вЂњE-mail 2вЂќ field.

Choose вЂњAdd new contactвЂќ if they are in fact not the same contact.

Choose Skip if you want to review this contact later the original will remain in the Dedupe folder.

How to delete duplicate contacts in outlook 2016 update#

Choose Update All to automatically accept all changes for all duplicates.

Choose Update to update the current duplicate contact.

For each duplicate that is being encountered, youвЂ™ll get prompted and it will show a preview of which data will be added or updated.

Move your Contacts from your Dedupe folder to the Contacts folder (CTRL+SHIFT+V).

Step 4: Move back and merge your original contacts

Select your main (currently empty) Contacts folder as the destination folder.

Important! Select the option: Do not import duplicate items.

Browse to the exported file which you created in Step 2 ( dedupe.csv).

Select: Import from another program or file.

Note: If you are using an account in Outlook 2013, please see the вЂќSpecial noticeвЂќ section at the end of this article for alternative instructions. In this step, weвЂ™ll import the just exported csv-file to the emptied default Contacts folder. Step 3: Import your contacts from the csv-file

Click Finish in the final screen of the Export wizard.

In this example, we save the file to the Desktop and call it dedupe.csv

Save the file to a convenient location.

Select your Dedupe folder created in Step 1.

Select: Comma Separated Values (Windows).

Start the вЂњImport and ExportвЂќ wizard of Outlook.

Step 2: Export your contacts to a csv-file

Move your Contacts from your Contacts folder to the Dedupe folder (CTRL+SHIFT+V).In this example, the folder is called: Dedupe Create a new Contacts folder by right clicking on your current Contacts folder and choosing вЂњNew FolderвЂ¦вЂќ.Step 1: Move your contacts to a new Contacts folder

The process below might seem long and complicated but it can actually be achieved within only a few minutes. To do this, we use a little вЂњMove, Export, Import and Move BackвЂќ trick. However, with some creativity, you can still quickly dedupe or merge your contacts. Outlook does hold some basic de-duplicate techniques but they usually only apply at the time that you try to create a contact which already exists. Over the years IвЂ™ve created a lot of contacts and due to merging and synching of data during that time, I sadly also have quite some duplicates.Дoes Outlook have an option to delete or merge these duplicate contacts?